How to Create a New Folder in SharePoint

If you want to learn how to create a new folder in SharePoint, follow the illustrated steps and you will be able to customize and manage folders in your website. SharePoint folders provides one with options on how to group and manage your site content contained in a list or library. SharePoint sites that have a a lot of content should use folders in order to easily group and classify content categories for easier identification and to avoid mix-ups.

How to Create a New Folder in SharePoint

Creating a basic folder in your SharePoint site is very easy. By default, SharePoint is customized to show the new folder menu in your site library but doe not appear on lists unless the admin enables the lists. If you want to add the new-folder menu to a list, you must change the advanced list-settings of your website.

  • To do this, click on a list name located on the quick-launch options
  • On the new-menu click on new-folder
  • Create the folder and name it with a suitable name that covers it’s category

How to Organize Items into Sub-folders and Folders for Easy Access

If a list or library carries many items that are are similar or confusing in a particular way, use folders to organize content within-the list or library. A good example of group-folders include; departments, categories, projects, age ranges, alphabetical sub-groups and alphabetical listings. Folders help SharePoint site users to easily manage files in a very professional way.

By default, SharePoint lists and libraries enable folders view for all lists or libraries without a filter. This option helps you to choose the appropriate file folder and insert new items. Having several folders in your site enables you to correctly add items and contents from inside or outside your site. Even though you can easily re-organize items in-to different libraries folders using the standard-windows-explorer, there is no automatic way for new-users to-move items between- folders in a-list.

Although, list or libraries do not display-in the document-section of quick-launch, website owners with permissions to edit or design the site can enable- Tree-view that displays the site-content section in quick-launch. Depending on your website layout design, you may consider to use folders as well as views because they help to enable content to-be filtered, sort in multiple ways and grouped differently.

How to Add a Folder to  a List

If you are learning how to create a new folder in SharePoint, you might also be interested to learn how you can add that folder to a list. By default, the new-folder command is not available in lists. A user with design permissions on SharePoint lists can add new-folders to a list by changing some advanced list-settings.

  1. If you have the required permission navigate to the website containing the lists that you want to add new folders.
  2. Click on the name of a particular list located in the quick-launch. If you are unable to do this, click site-settings >> site-contents and the search for the title of your list.
  3. In the ribbons, click on the items-tab and then, new-group. click new-folder.
  4. In the new-folder dialog box, type a folder-name in the name-box and click OK.

How to Delete a Folder Contained in a List or Library

Deleting folders in lists deletes all the files, sub-folders and documents contained in it. You must be always care when performing this option in order not to delete important and critical folders of your SharePoint website. Consider copying the folders to a destination in your desktop in case you might require them in future.

If you have the permissions to edit and create new folders of a particular site, you can do the following actions to permanently delete folders. A website sever that carries few folders responds more faster than a server that host thousands of folders. It’s very important to ensure that your SharePoint web server only contains useful folders. If your server contains some irrelevant list folders consider deleting them.

  1. Navigate to your website containing the list or library which contains a folder you would like to delete.
  2. Click on the name of the folder on the quick-launch options.
  3. Confirm the folder to delete by clicking on it’s row.
  4. On the items-tab of the manage-group, click on delete item or delete document.
  5. Your folder will be permanently deleted.

How to Create a New Folder in a Library

By default, creating a new folder in a library appears in a command of that library. If you have the design permissions of your site, you can change the advanced settings and create folders in another civilized manner that you want.

  1. To create a new folder navigate to the site containing the library which you want-to add a new folder.
  2. On the quick-launch option click on the name of the library.
  3. In the ribbons, click on the items-tab and then, new-group. click new-folder.
  4. In the new-folder dialog box, type a folder-name in the name-box and click OK.

How to Move Document to New Folders Created in Your Library or List

Unlike other previous version of SharePoint, the SharePoint 2013 comes with new features that enables you to easily drag and drop files in-to folders. You cannot drag-drop files into folders on 2010, 2007 versions of SharePoint and therefore you must directly copy-paste them in a manual way. Moving multiple files or documents into a new folder has been a great challenge for users who use SharePoint old versions. SharePoint 2013 comes with a new drag-drop feature that enables easy copying of folders, files and documents contained in a SharePoint site. With the drag-drop feature, you can copy multiple documents from one list to another.

1. To drag-drop files and documents, open the folders and all places that you would like to copy items.

2. Re-size the folders windows to small windows and arrange them on your screen in a way that, no window is on top of each other.

3. Drag-drop documents and files to the folder destinations which you want them to be.

Folders are very important since they help to categorize documents and files for easier access. Use the above tutorial for creating and deleting folders in your site. Once you perform the above procedures, you will find it easy to maintain your SharePoint site folders and also learn how to create a new folder in SharePoint.

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Marissa Hart is the Lead Author & Editor ShareMe. ShareMe is a blog focused on SharePoint Online. SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure.
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