How to Sort SharePoint Lookup Column

A SharePoint lookup column is a great example of an intangible yet advanced technology currently present in the industry. The evolving world of advancing technologies on a daily basis has accrued tremendous results as every new project undertaken is meant to sort out a problem of the previous times while enhancing the quality of service provided.

In fact, for most newly advanced technologies, the idea is also enveloped in creating items that can multitask thus saving the user the task of having different technological equipment for functions that go in line together. Advanced technologies not only occur in tangible items such as computers and phones, but also in intangible items in software applications inventions.

How to Create a SharePoint Lookup Column

Creating SharePoint lookup column can be done from the very beginning versus later on and having to conduct a sorting out task of the managing how each list will be displayed can be a hassle. The first step is to check which column types can be supported by the system and, which ones cannot be supported by the system. Some supported column would include; single line of text, number, date and time whereas, some unsupported columns would include; person or group, calculated, multiple lines of text, Lookup, currency, hyperlink/ picture, yes/ no column, choice column etc.

There are two main lookup column groups that you can create and they include a lookup column that has no enforced relationship and a lookup column that has an enforced relationship also known as the referential integrity. The referential integrity allows one to use either of the two main ways to eradicating data; cascade delete and restrict delete. Whereas with the unenforced relationship lookup column there are no additional delete operation or restrictions that will occur in the target list.

How to Sort Your Lookup Column List in SharePoint

You will need to have a good idea of the kind of data that needs to remain as it will continually be useful and which data needs to be removed. You also need to understand which areas that need to be changed in location for purpose of planning them in their right concept versus which ones would need to be deleted to create more room for useful information. To do this you will need to edit the items in the list relationships.

When sorting out your lookup list you will need to begin with your primary list column, which will be displaying the values from the target list. Once you click on any item displayed on the primary list another list is bound to pop up on the screen from this sections which indicates another list of content under the specified criteria of the primary list item. If you opt to create a multiple value lookup column then multiple list will contain a list of data that is not subjected to certain levels of separation and the semi colons will also not be indicated in this case.

If you prefer to change the names of the columns in order to match up the data more efficiently than before then you will also need to note the need to change the names in both the primary and secondary columns in the system.


The SharePoint lookup column has innovated the manner in which business that have or want to set up online internet presence can offer a unique presentation that shapes their style and professionalism.

sharepoint banner

Marissa Hart is the Lead Author & Editor ShareMe. ShareMe is a blog focused on SharePoint Online. SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure.