Project Management with SharePoint – Best Practices

Project management with SharePoint has revolutionized how teams plan and manage projects. Yet another creation of technology, SharePoint allows team members to plan and manage a project from one central place, accessible to everyone at any time and from anywhere, secure and most importantly neat.

Let’s take a minute and review.

What is SharePoint?

SharePoint is basically an online business collaboration platform. Having been in use since 2001, SharePoint has seen a lot of development over the years, making it what it is today. It is ultimately the best platform for team members and affiliates to come together and collaboratively plan and manage a project without going to great lengths.

Project Management with SharePoint

With SharePoint, you will be able to build sites to your specific needs to effectively plan and manage your project. Ideally, it is the best platform for business project management. This is made so by some of its exclusive features which make creating such sites flawlessly easy, bringing out great outcomes. It allows the entire team and any other individuals and teams who may be interested to connect and work together from a single platform. That is however only one of its most prominent features.

Other features include the following:

1. Ease of access to data

Being an online platform, all the data and documents posted and stored by members becomes accessible to everyone in the team unless programmed otherwise. This gets rid of some hurdles to project management like effort and time wasted on getting and sharing important files and documents.

2. Ease of connection

With SharePoint, team members can come together and deliberate on a project from anywhere and at any time so long as they have access to the platform. The platform on the other hand is well organized as there are lots of templates available to help better manage and organize the project, giving it a neat look to the team’s convenience. This aids in a much clearer view of the target and the progress covered so far, in turn enabling better decision making.

3. Tracking of appointments

This platform further lets you keep track of all your appointments and future assignments. To this end, there are calendar apps freely available to enable individuals and even groups to keep track of schedules so they don’t fall off target.

4. Risk management

The team is able to monitor issues, single out risks and work towards evading them. This helps make sure the end-product of the effort is perfect, even from minor human errors as team members are constantly reminded of what course to take.

Advantages of Project Management with SharePoint

Having seen so much development put into it from 2001 to now, SharePoint has been customized and modified to the best business collaboration platform. Some of the advantages that make this the preferred platform for many teams worldwide are:

  • It saves time and resources which would otherwise have been used to plan regular meetings for collaboration.
  • It ensures safety of data while at the same time offering ease of access to concerned parties.
  • Team members get a better angle view of the project.
  • Running the project becomes easy and less costly.


For teams looking to plan and run projects, project management with SharePoint should be the best path to take for easier running of the project and better outcomes.

sharepoint banner

Marissa Hart is the Lead Author & Editor ShareMe. ShareMe is a blog focused on SharePoint Online. SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure.